Fleetio is a modern fleet management platform that helps organizations track, manage, and optimize vehicle fleets and equipment. It centralizes vehicles, drivers, maintenance schedules, fuel entries, inspections, expenses, and parts inventory in one hub. Its REST API integrates fleet data — vehicle records, service entries, fuel transactions, fault codes, and inspection forms — with other business applications.
Power end-to-end data operations for your Fleetio API with Nexla. Our bi-directional Fleetio connector is purpose-built for Fleetio, making it simple to ingest data, sync it across systems, and deliver it anywhere — all with no coding required. Nexla turns API-sourced data into ready-to-use, reusable data products and makes it easy to send data to Fleetio or any other destination. With comprehensive monitoring, lineage tracking, and access controls, Nexla keeps your Fleetio workflows fast, secure, and fully governed.
Features
Type: API
SourceDestination
Seamless API Integration: Connect to any endpoint as source or destination without coding, with automatic data product creation
Visual Composition & Chaining: Build complex integrations using visual templates, chain API calls, and compose workflows with data validation and filtering
API Proxy: Expose curated slices of your data securely with a secure and customizable API proxy that validates and transforms data on the fly
Request optimization with intelligent batching, retry, and caching to minimize API calls and costs
To authenticate Nexla with the Fleetio API, you will need two credentials from your Fleetio account: an API Key and your Account Token. Both are required for every API request made to Fleetio.
Fleetio API keys are generated from within the Fleetio web application. Each API key is associated with a specific Fleetio user and inherits that user's permissions within the account.
Open the Account Menu (your user avatar or name in the top-right corner of the screen) and select Settings.
In the Settings sidebar, click Manage API Keys.
Click the + Add API Key button to create a new key.
Enter a descriptive Label for the key (for example, Nexla Integration) to help identify its purpose.
Select the API Version from the dropdown menu. Fleetio recommends using the latest available version.
Click Save. The generated API key will appear under the Token column next to your chosen label. Copy this value for use in Nexla.
Important
Copy and store the API key immediately after it is generated. For security reasons, Fleetio does not display the full key value again after you navigate away from the Manage API Keys page. Treat this key as a password—do not share it publicly or commit it to source control.
The Account Token is a unique identifier for your Fleetio organization account. It is required as a separate request header on every API call in addition to your API key.
Look at the URL in your browser's address bar on any Fleetio page. The URL follows the format https://secure.fleetio.com/{account_token}/....
The path segment immediately following .com/ is your Account Token. For example, if the URL is https://secure.fleetio.com/abc123/dashboard, then abc123 is your Account Token.
After selecting the data source/destination type, click the Add Credential tile to open the Add New Credential overlay.
Enter a name for the credential in the Credential Name field and a short, meaningful description in the Credential Description field.
Fleetio uses API Key authentication. Every API request to Fleetio must include two authentication values: an API key sent in the Authorization header (formatted as Token {your_api_key}) and an Account Token sent in the Account-Token header. Nexla handles both header values automatically once you supply them in the credential form.
Enter your Fleetio API key in the API Key field. This key authenticates Nexla as a valid API consumer on behalf of your Fleetio user account. Nexla sends this value in the Authorization header as Token {api_key} on every request.
Enter your Fleetio Account Token in the Account Token field. This token identifies the Fleetio organization account that all requests should target. Nexla sends this value in the Account-Token header on every request.
Both the API Key and the Account Token are required. Requests that are missing either value will be rejected by the Fleetio API with an authentication error. Keep both values secure and do not share them in code repositories, chat messages, or other public locations.
Click the Save button at the bottom of the overlay. The newly added credential will now appear in a tile on the Authenticate screen during data source/destination creation.
To create a new data flow, navigate to the Integrate section, and click the New Data Flow button. Select the Fleetio connector tile, then select the credential that will be used to connect to the Fleetio instance, and click Next; or, create a new Fleetio credential for use in this flow.
Nexla provides pre-built templates that can be used to rapidly configure data sources to ingest data from common Fleetio endpoints. Select the endpoint from which this source will fetch data from the Endpoint pulldown menu. Available endpoint templates are listed in the expandable boxes below. Click on an endpoint to see more information about it and how to configure your data source for this endpoint.
List Submitted Inspection Forms
This endpoint returns a paginated list of all submitted inspection forms in your Fleetio account. Use this endpoint when you need to analyze completed vehicle inspections, track defect reports, or audit inspection compliance across your fleet.
This endpoint uses page-based pagination to retrieve all submitted inspection forms. Nexla automatically handles pagination, fetching up to 100 records per page until all records have been retrieved.
No additional parameters are required beyond selecting this endpoint template. The endpoint automatically retrieves all submitted inspection forms accessible to your Fleetio credential.
The response data is extracted from the submitted_inspection_forms array in each API response.
This endpoint returns a paginated list of all issues reported in your fleet management system. Use this endpoint to track vehicle defects, reported problems, and issue resolution status across your fleet.
This endpoint uses cursor-based pagination. Nexla automatically handles pagination by following the next_cursor value in each response until all records have been retrieved, fetching up to 100 records per page.
No additional parameters are required beyond selecting this endpoint template. The endpoint automatically retrieves all issues accessible to your Fleetio credential.
The response data is extracted from the records array in each API response.
This endpoint returns a paginated list of all service entries recorded for vehicles in your fleet. Use this endpoint to analyze maintenance history, track repair costs, or report on service activity across your fleet.
This endpoint uses cursor-based pagination. Nexla automatically handles pagination by following the next_cursor value in each response until all records have been retrieved, fetching up to 100 records per page.
No additional parameters are required beyond selecting this endpoint template. The endpoint automatically retrieves all service entries accessible to your Fleetio credential.
The response data is extracted from the records array in each API response.
This endpoint returns a paginated list of all contacts in your Fleetio account, including drivers, vendors, and other people associated with your fleet. Use this endpoint to sync contact and driver information with external HR, payroll, or directory systems.
This endpoint uses cursor-based pagination. Nexla automatically handles pagination by following the next_cursor value in each response until all records have been retrieved, fetching up to 100 records per page.
No additional parameters are required beyond selecting this endpoint template. The endpoint automatically retrieves all contacts accessible to your Fleetio credential.
The response data is extracted from the records array in each API response.
This endpoint returns a paginated list of all parts in your Fleetio parts inventory. Use this endpoint to monitor inventory levels, track part usage, or synchronize parts data with procurement or accounting systems.
This endpoint uses cursor-based pagination. Nexla automatically handles pagination by following the next_cursor value in each response until all records have been retrieved, fetching up to 100 records per page.
No additional parameters are required beyond selecting this endpoint template. The endpoint automatically retrieves all parts accessible to your Fleetio credential.
The response data is extracted from the records array in each API response.
This endpoint returns a paginated list of all purchase orders in your Fleetio account. Use this endpoint to track fleet-related procurement activity, reconcile purchase orders with accounting records, or report on fleet spending.
This endpoint uses cursor-based pagination. Nexla automatically handles pagination by following the next_cursor value in each response until all records have been retrieved, fetching up to 100 records per page.
No additional parameters are required beyond selecting this endpoint template. The endpoint automatically retrieves all purchase orders accessible to your Fleetio credential.
The response data is extracted from the records array in each API response.
This endpoint returns a paginated list of all vehicle assignments in your fleet, linking vehicles to the contacts or drivers they are assigned to. Use this endpoint to report on vehicle utilization, track driver-vehicle pairings, or audit assignment history.
This endpoint uses cursor-based pagination. Nexla automatically handles pagination by following the next_cursor value in each response until all records have been retrieved, fetching up to 100 records per page.
No additional parameters are required beyond selecting this endpoint template. The endpoint automatically retrieves all vehicle assignments accessible to your Fleetio credential.
The response data is extracted from the records array in each API response.
This endpoint returns a complete list of all vehicles in your Fleetio fleet account. Vehicles are the core asset in Fleetio, representing any vehicle or unit of equipment managed in the system. Use this endpoint to synchronize vehicle records with external systems, build fleet inventory reports, or populate downstream analytics.
This endpoint retrieves all vehicles in a single API call without pagination. The response data is extracted from the vehicles array in the API response.
No additional parameters are required beyond selecting this endpoint template. The endpoint automatically retrieves all vehicles accessible to your Fleetio credential.
Once the selected endpoint template has been configured, click the Test button to the right of the endpoint selection menu to retrieve a sample of the data that will be fetched. Sample data will be displayed in the Endpoint Test Result panel on the right, allowing you to verify that the source is configured correctly before saving.
Fleetio data sources can also be manually configured to ingest data from any valid Fleetio API endpoint, including endpoints not covered by the pre-built templates, chained API calls, or custom request parameters. Select the Advanced tab at the top of the configuration screen, and follow the instructions in Connect to Any API to configure the API method, endpoint URL, date/time and lookup macros, path to data, metadata, and request headers.
All Fleetio API endpoints use the base URL https://secure.fleetio.com/api/—for example, the vehicles endpoint is https://secure.fleetio.com/api/v1/vehicles. Most v2 endpoints (e.g., /api/v2/service_entries) return records inside a records array, so set the path to data to $.records[*]; v1 endpoints typically use an endpoint-specific array, such as $.vehicles[*] for /api/v1/vehicles or $.submitted_inspection_forms[*] for submitted inspection forms. You do not need to add the Authorization or Account-Token headers to the Request Headers field—these are automatically included by Nexla based on your Fleetio credential configuration.
Once all of the relevant settings have been configured, click the Create button in the upper right corner of the screen to save and create the new Fleetio data source. Nexla will now begin ingesting data from the configured endpoint and will organize any data that it finds into one or more Nexsets.
Click the + icon on the Nexset that will be sent to the Fleetio destination, and select the Send to Destination option from the menu. Select the Fleetio connector from the list of available destination connectors, then select the credential that will be used to connect to the Fleetio account, and click Next; or, create a new Fleetio credential for use in this flow.
Nexla provides pre-built templates that can be used to rapidly configure destinations to send data to common Fleetio endpoints. Select the endpoint to which data will be sent from the Endpoint pulldown menu. Then, click on the template in the list below to expand it, and follow the instructions to configure additional endpoint settings.
Create Acquisition
Creates a new vehicle acquisition record in Fleetio with financing details such as lease, loan, or purchase information. Use this endpoint to automatically populate Fleetio with vehicle acquisition data sourced from dealership systems, financial platforms, or procurement tools.
No additional template parameters are required. Ensure that the Nexset data is mapped to the correct Fleetio acquisition fields before activating the destination.
Updates an existing vehicle acquisition record in Fleetio with new financing details or corrected information. Use this endpoint when acquisition data has changed in an external system and you need to keep Fleetio records in sync.
Enter the ID of the acquisition to update in the Acquisition ID field. This value identifies which existing Fleetio acquisition record will be modified.
The Acquisition ID can be sourced from a prior Nexla data flow that ingested acquisition data from Fleetio, or from another system that stores Fleetio acquisition IDs.
Creates a new expense entry for a vehicle in Fleetio. Use this endpoint to automatically log vehicle-related expenses—such as tolls, fines, or miscellaneous costs—sourced from expense management systems, credit card feeds, or accounting platforms.
Updates an existing expense entry in Fleetio with corrected or additional information. Use this endpoint when expense data needs to be updated after initial entry.
Enter the ID of the expense entry to update in the Id field. This is a required parameter that identifies which existing Fleetio expense record will be modified.
Creates a new fault record for a vehicle in Fleetio with code, status, and occurrence details. Use this endpoint to automatically log diagnostic trouble codes (DTCs) or other fault events sourced from telematics systems, OBD readers, or vehicle monitoring platforms.
No additional template parameters are required. Ensure that the Nexset data includes the required vehicle ID, fault code, and other relevant fault details.
Updates an existing fault record in Fleetio with new code, status, occurrence details, or other information. Use this endpoint to keep fault records current as diagnostic data changes in telematics or maintenance systems.
Creates a new vehicle record in Fleetio with details such as make, model, VIN, license plate, and financial information. Use this endpoint to automatically provision new vehicles in Fleetio when they are added to your fleet through dealership integrations, procurement systems, or other data sources.
No additional template parameters are required. Ensure that the Nexset data includes required vehicle fields such as name, make, model, and VIN as needed by your Fleetio account configuration.
Creates a new fuel entry in Fleetio representing a fuel transaction, including vendor and odometer information. Use this endpoint to automatically log fuel transactions sourced from fuel card integrations, pump data feeds, or fleet card management systems.
No additional template parameters are required. Ensure that the Nexset data includes the vehicle ID, fuel quantity, and other required fuel entry fields.
Records an odometer or engine-hour meter reading for a vehicle in Fleetio. Use this endpoint to automatically submit meter readings sourced from telematics devices, GPS trackers, or manual data collection systems, keeping vehicle mileage and usage data current in Fleetio.
Creates a new service or maintenance entry for a vehicle in Fleetio. Use this endpoint to automatically log completed maintenance work sourced from shop management systems, work order platforms, or external maintenance tracking tools.
No additional template parameters are required. Ensure that the Nexset data includes the vehicle ID, service description, and completion date as required by the Fleetio API.
Archives or deletes a vehicle record in Fleetio. Use this endpoint to automatically remove vehicles from your active fleet when they are decommissioned, sold, or otherwise removed from service, based on data from asset management or disposal systems.
Enter the ID of the vehicle to archive or delete in the Vehicle ID field. This is a required parameter.
Important
Deleting a vehicle record in Fleetio is a destructive action. Verify that the correct Vehicle ID is being passed before activating this destination. This action may not be reversible.
Create a New Part Record
Creates a new part record in the Fleetio parts inventory. Use this endpoint to automatically add new parts to Fleetio when they are procured or received, sourcing data from purchase orders, supplier integrations, or inventory management systems.
Creates a new purchase order in Fleetio. Use this endpoint to automatically generate purchase orders in Fleetio from data sourced from procurement systems, accounting platforms, or supplier portals.
Creates a new contact in Fleetio, such as a driver, vendor, or other person associated with your fleet. Use this endpoint to automatically provision contacts in Fleetio from HR systems, onboarding platforms, or directory services.
No additional template parameters are required. Ensure that the Nexset data includes the required contact fields such as first name, last name, and any other fields required by your Fleetio account configuration.
Creates a new issue or defect report in Fleetio. Use this endpoint to automatically log vehicle issues sourced from driver inspection apps, telematics alerts, or external defect tracking systems.
No additional template parameters are required. Ensure that the Nexset data includes the required issue fields such as vehicle ID, description, and reported date.
Updates an existing fuel entry in Fleetio with corrected or supplemental information. Use this endpoint when fuel transaction data needs to be amended after initial creation.
Updates an existing service or maintenance entry in Fleetio. Use this endpoint to amend service records when additional work details, cost corrections, or completion information becomes available after initial entry.
Creates a new vehicle assignment in Fleetio, associating a contact or driver with a specific vehicle. Use this endpoint to automatically assign vehicles to drivers sourced from scheduling systems, dispatch platforms, or HR systems.
Updates an existing part record in the Fleetio parts inventory. Use this endpoint to synchronize part quantities, pricing, or other attributes when inventory data changes in procurement or warehouse management systems.
Updates an existing purchase order in Fleetio with new or corrected information. Use this endpoint to keep Fleetio purchase orders synchronized with changes in procurement or accounting systems.
Updates an existing contact record in Fleetio. Use this endpoint to keep driver or vendor information current when contact details change in HR systems, directories, or onboarding platforms.
Updates or resolves an existing issue in Fleetio. Use this endpoint to automatically close or update issue records when they have been addressed in an external maintenance management system, work order platform, or dispatch tool.
Fleetio destinations can also be manually configured to send data to any valid Fleetio API endpoint. Select the Advanced tab at the top of the configuration screen, and follow the instructions in Connect to Any API to configure the API method, data format, endpoint URL, request headers, attribute exclusions, record batching, and response webhooks. Using manual configuration, you can also configure Nexla to automatically send the response received from the Fleetio API after each call to a new Nexla webhook data source.
Fleetio's REST API accepts JSON for all write operations. All Fleetio API endpoints use the base URL https://secure.fleetio.com/api/; for update or delete operations, include the ID of the record to be modified at the end of the URL (e.g., https://secure.fleetio.com/api/v1/vehicles/12345). You do not need to include the Authorization or Account-Token headers in the Request Headers field—these are automatically included by Nexla based on your Fleetio credential configuration.
Once all endpoint settings have been configured, click the Done button in the upper right corner of the screen to save and create the destination. To begin sending data to Fleetio, open the destination resource menu, and select Activate.
The Nexset data will not be sent to Fleetio until the destination is activated. Destinations can be activated immediately or at a later time, providing full control over data movement.
